What is stock control software for cleaning companies?

Stock control software for cleaning companies helps manage cleaning products, consumables, supplier catalogues, stock held in vans and stores, deliveries to customer sites, stock checks, supplier orders and reporting.

Can KleanFlo track consumables delivered to customer sites?

Yes. KleanFlo records site deliveries by customer, site, source location, item, quantity, cost and chargeable status.

Can chargeable consumables be added to invoices?

Yes. Chargeable consumable delivery lines can appear in the uninvoiced consumables area so finance users can add them to a manual invoice or leave them for the monthly billing process.

Does KleanFlo support van stock management?

Yes. KleanFlo supports vans and storage locations as stock locations, with supplier deliveries, transfers, site deliveries, stock checks and reports by location.

Stock control software

Stock control software built for cleaning companies

Track cleaning stock, manage consumables, control supplier orders, monitor van stock, record site deliveries and keep chargeable consumables ready for invoicing inside KleanFlo.

Book a Demo See Chargeable Consumables See Van Stock

Supplier cataloguesVan stockSite deliveriesStock checksOrder approvalInvoice-ready lines

KleanFlo stock control reports showing stock movements, deliveries and current stock by location

Why it matters

Cleaning stock is not just a cupboard problem

Consumables move through the business all the time. They are ordered from suppliers, held in stores or vans, delivered to customer sites, checked by supervisors, used by cleaning teams and sometimes recharged to customers. If that work is handled in spreadsheets or messages, it is easy to lose track of cost, usage and billing.

KleanFlo treats stock as part of the cleaning operation, not as a separate admin job. The same system that manages customers, sites, schedules, attendance and invoicing can also record where stock is, where it went and whether it should be charged on.

The strongest workflow

Record a site delivery, mark the consumables as chargeable where needed, review the uninvoiced lines, and add them to the right customer and site invoice.

Read about consumables invoicing

Feature coverage

Manage the full stock and consumables cycle

KleanFlo covers the everyday stock workflows cleaning companies need, from supplier catalogue setup through to reports and invoice-ready consumable records.

Stock items and consumables

Maintain the master list of cleaning stock, consumables, units, costs, reorder levels and chargeable defaults.

Supplier catalogues

Link items to suppliers with supplier codes, supplier costs, purchase units and preferred supplier mappings.

Stock locations

Track stock held in vans, stores, offices or depots so each location has its own stock position and movement history.

Supplier deliveries

Receive delivered stock into a van or storage location and create stock movement records automatically.

Site deliveries

Record stock and consumables delivered from a van or store to a customer site, including quantity, cost and chargeable status.

Stock checks

Capture counted quantities, compare them with expected stock and record variances as part of the auditable stock history.

Supplier orders

Build orders from supplier catalogues, use low-stock suggestions, save drafts, repeat previous orders and request authorisation where needed.

Reports and invoicing

Review movements, deliveries, chargeable lines, stock checks and stock by location, then deal with uninvoiced consumables.

Built around stock movements

KleanFlo does not rely on users simply overwriting a quantity. Supplier deliveries, site deliveries, transfers, stock checks, adjustments and voids create movement history, so the stock record has a trail behind it.

Supplier deliveries increase stock at the selected van or store
Site deliveries reduce stock from the source location
Transfers move quantity between locations
Stock checks record counted quantities and variances

Designed for mobile cleaning teams

Vans and mobile supervisors matter in cleaning. KleanFlo supports van stock and On the Move workflows so stock activity can be handled by the people closest to the work.

Track stock held on vans and in stores
Record stock checks away from the office
Use mobile order authorisation where approval is needed
Keep site delivery records connected to customers and sites

Screenshots

Stock control screens in KleanFlo

These screens show the live workflows behind supplier catalogues, stock locations, orders, movements, reports and site deliveries.

Supplier catalogues

Manage supplier item mappings, costs, purchase units and preferred supplier records.

Locations

Track where stock is held, including vans and storage locations.

Supplier orders

Review orders, authorisation status and supplier order activity.

Site deliveries

Record consumables delivered to customer sites and whether they are chargeable.

SEO topic cluster

Explore the stock control workflows

These pages go deeper into the parts of stock control that cleaning companies often need to manage separately.

Stock controlCleaning Company Stock ControlHow cleaning companies can control stock across stores, vans, customer sites and reports. PurchasingSupplier Order ManagementBuild supplier orders, use low-stock suggestions, repeat orders and manage authorisation. ConsumablesConsumable Tracking SoftwareTrack cleaning consumables, site deliveries, chargeable defaults and usage records. Mobile teamsVan Stock ManagementManage stock held by mobile supervisors, field teams and cleaning vehicles. Stock checksStock Audit and Stock Check SoftwareRecord counted quantities, variances and stock check results by location. BillingChargeable Consumables InvoicingTurn delivered chargeable consumables into invoice-ready records.

Want to see stock control inside your cleaning workflow?

Show us how you currently order supplies, move stock, deliver consumables and recharge customers. We will show how it maps into KleanFlo.

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