Chargeable consumables

Turn supplied consumables into invoice-ready records

KleanFlo helps cleaning companies record chargeable consumables at site delivery, review uninvoiced lines and add supplied materials to the right customer and site invoice.

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Site deliveryChargeable flagUninvoiced listManual invoiceMonthly billing

KleanFlo site deliveries screen used for chargeable consumables and customer site records

The margin issue

Consumables are easy to supply and easy to forget to charge

Cleaning companies often provide extra consumables to keep a site running. If those items are chargeable but the record sits in a message or notebook, the cost may never reach the invoice.

KleanFlo connects site deliveries with chargeable consumables, so finance can review the lines before they are invoiced.

Guarded by customer and site

Consumable invoice lines are site-related, helping reduce the risk of mixing items from different customer sites on one invoice.

See accounting integrations

Workflow

From delivery to invoice review

The workflow is designed for the practical way cleaning supplies are delivered and recharged.

Step 1Deliver items to site

Select the customer, site, source van or stock location and delivered items.

Step 2Confirm chargeable status

Use the item default or change the chargeable status where the job needs it.

Step 3Review uninvoiced lines

Finance can review chargeable consumables before adding them to an invoice.

Step 4Create invoice lines

Add supplied materials to a manual invoice or leave them for the monthly process.

Useful for customer clarity

When customers query supplied consumables, the business has a clearer record of item, quantity, site, cost and delivery.

Useful for month end

The uninvoiced consumables area gives finance a place to review what still needs attention before billing is closed.