Supplier order management

Build and approve cleaning supplier orders in KleanFlo

KleanFlo helps cleaning companies manage supplier catalogues, build orders, save drafts, repeat previous orders, use low-stock suggestions and request authorisation where approval is needed.

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Supplier cataloguesDraft ordersLow stockRepeat ordersAuthorisation

KleanFlo supplier order details screen showing order items and authorisation workflow

Order control

Supplier orders should not depend on memory and inbox searches

Cleaning supplies are often reordered under pressure. KleanFlo gives managers a structured way to build supplier orders from catalogue items, choose the delivery van or stock location and control who can send an order.

Approvers can review supplier, delivery location, item rows, total value and notes before approving or rejecting an order.

Connected to stock

Orders are part of the wider stock cycle, alongside supplier deliveries, locations, movements, site deliveries and reports.

See stock control

Workflow

Supplier order features

Keep purchasing practical for small branches and controlled for larger teams.

Supplier catalogues

Order from supplier-specific item lists with supplier codes, costs and purchase units.

Low-stock ordering

Use reorder levels to identify items that need attention.

Order drafts

Save a draft and return to the same order without creating duplicates.

Order approval

Use request authorisation or send order depending on the user and branch settings.

Repeat common orders

Previous orders can be used for repeat-order convenience, then edited before sending.

Deliver to the right place

Orders deliver to a van or stock location, keeping supplier purchasing connected to the stock record.