Why cleaning companies compare KleanFlo and ProCleanerUK
If you are managing several cleaning sites, the everyday questions are familiar: is each shift covered, did the cleaner attend, has the supervisor checked the work, and does the customer know what has been done?
You may also want to cut the admin around those jobs. A new contract needs a quotation, a cleaning specification and a schedule. An extra clean needs instructions and an invoice. A delivery of consumables needs a stock record and, sometimes, a customer charge.
That is why it helps to compare the whole journey. Think about which tasks you want in your cleaning software and which you are happy to keep in other tools.
If you are choosing between us, use a real customer and site in both demos. Follow the work from setup through to completion, then check what the office still has to do by hand.
What ProCleanerUK offers
ProCleanerUK publishes staff-band plans and says each includes full feature access. Its pricing page lists CRM, route planning, an offline mobile app, stock control, payroll/Xero and marketing tools. Plans and features.
Its desktop page describes quotes, recurring jobs, holiday and sickness management, forms, digital signatures, completion photos and invoicing. The cleaner app covers job information, tasks and clock-in/out. Desktop features. Cleaner app.
KleanFlo as a ProCleanerUK alternative
We bring prospects, customers, sites, quotations and contracts together with the daily cleaning operation. The office can manage schedules, cover, timesheets, quality checks and invoices, with the customer and site records alongside the work.
Cleaners use our Staff app for their shifts, job details, cleaning specifications, attendance, photos, incidents and messages. Supervisors use On the Move for site visits, surveys, audits, corrective actions, staff cover, approvals and timesheet review.
Our stock and consumables tools cover supplier catalogues, orders, deliveries, stores, vans, transfers, physical stock checks and chargeable consumables. Availability depends on your package, permissions and setup, so we will show you the options that fit your team.
KleanFlo vs ProCleanerUK feature comparison
| What you need | KleanFlo | ProCleanerUK's published features |
|---|---|---|
| Build your own process | Our process builder lets you create your own steps, owners, forms, documents, signatures and approvals for staff, vehicles, sites and corrective actions. Start processes manually or through configured automation rules. | Custom booking forms, document signatures and a visual marketing automation builder are described. Check the scope for multi-step operational and HR processes. Forms and automation. |
| Start the process automatically | Configure starts from record changes, dates, repeating schedules or another process finishing. Set matching records, due-date rules and duplicate/ownership controls, then test before publishing. See the automation example. | Published examples include triggered marketing sequences, job reminders and completion invoicing. Confirm how your recurring operational process is started. Automation examples. |
| Work through actions on mobile | Staff and supervisors can update actions from their apps. Our example shows instructions, required questions, saved answers, action status and process stages. See the mobile example. | Cleaners complete job checklists and forms on mobile, with offline use described. Confirm how multi-step HR or vehicle processes and reviews are presented. Mobile tasks. |
| Create a cleaning specification | Cleaning requirements from the site survey and quotation carry into the contract specification, organised by zones, areas and tasks, with frequencies, equipment, products and expected outcomes. See the finished example. | The desktop system describes booking forms and pre-cleaning checklists. The reviewed pages do not explain how a quotation generates a site specification. Forms and documents. |
| Give the team access to the specification | Available in the office system, in the Staff app and as a downloadable PDF. The phone example shows a specification made available offline on that device. View the full PDF. | Cleaners view and complete job tasks and checklists in the mobile app, with offline booking and form use described. A full specification PDF is not explained on these pages. Cleaner app. |
| Set up a new contract | Prospects, site surveys, quotations and contracts, with cleaning specifications built around zones, areas and tasks. | Quotes and digital contract signatures. Ask to see the survey-to-contract-to-schedule journey. Desktop setup. |
| Plan regular cleaning | Recurring schedules, staff and team assignments, with set-time, evening keyholder, weekend-window and no-set-time shift rules. | Recurring job patterns, cleaner/team assignments and route optimisation. Scheduling. |
| Arrange cover | Absence planning, cover assignments, weekend rotas and supervisor amendments. | Holiday and sickness management with app requests and office approval. Ask to see weekend cover. Staff management. |
| Record attendance | QR, GPS/geofence and NFC attendance, offline attendance syncing and planned versus actual timesheet review. | Cleaner clock-in/out and offline job access. Confirm the attendance checks used. Cleaner app. |
| Check cleaning quality | Scheduled and ad hoc audits, QC visits, scores, photos, customer reports and corrective-action follow-up. | Required job forms, quality reports and completion photos. Ask to see scored audits and corrective follow-up. Quality forms. |
| Keep people informed | Conversations between office users, staff and customer contacts, plus customer portal access and audit reporting. | Team/customer chat and automated appointment updates. Communication. |
| Manage supplies | Supplier catalogues and orders, stock locations, van stock, transfers, site deliveries, counted quantities, variances and chargeable consumables. | Inventory, low-stock alerts and deduction of job-used materials. Stock management. |
| Handle one-off jobs | Customer/site setup, price, deposit, staff assignment and scheduling in one flow, with completion and invoice workflows. | Job bookings and automatic invoices on completion. Ask to see new-site setup and deposits. Invoicing. |
| Prepare payroll and accounts | Timesheet review, payroll preparation and accounting connections including Xero, QuickBooks and FreeAgent. The available posting workflow depends on the provider and setup. | Payroll calculation, Xero invoicing and Sage Payroll exports are described. Financial workflows. |
| Understand site costs | Quotation costing, planned/actual time, payroll preparation and stock cost records. Ask us to show the reports you need. | Financial dashboard with revenue, gross/net profit, expenses and outstanding balances. Dashboard. |
| Manage branches and a franchise network | Our Network option supports multi-branch and franchise cleaning groups, with branch oversight, territory controls, governance and tailored rollout planning. See Network. | Team management and sub-admin accounts are described. Confirm the branch, franchise and territory structure you need. Published features. |
| Manage school term contracts | Term dates, term-time schedules, non-term contracted hours, closure planning and annualised-hour review. School cleaning software. | Recurring job patterns are described; the reviewed page does not explain term-date-led contracts, non-term hour balances or school annualised-hour calculations. Scheduling information. Confirm those workflows in a demo. |
How contract setup differs
In KleanFlo, our quotation workflow connects the site survey to contract setup. Customer and site details, costing and cleaning requirements can carry into the contract and its cleaning specification. You can then set up the schedule and assign the work.
ProCleanerUK describes quote creation, a component-based quote calculator, digital contract signatures and recurring job patterns. Quotation and setup tools.
Ask ProCleanerUK to show the full transition from survey to quotation, contract, cleaning specification and schedule. Check how the agreed areas and tasks reach the cleaner and supervisor.
How cleaning specifications are created and shared
In KleanFlo, the cleaning requirements you build during the site survey and quotation carry into the contract specification. Organise the work by zone and area, with each task's frequency, equipment, chemical or product and expected finish.
The office can view the specification and download it as a PDF. Cleaners can see the task details in our Staff app. Our phone example is marked "Available offline", showing that the specification has been made available on that device without a connection. See the office and phone screens, or read the full eight-page PDF example.
ProCleanerUK describes booking forms and pre-cleaning checklists in its desktop system. Its cleaner app gives staff job tasks and checklists and supports completing bookings and forms without a signal. Desktop forms; mobile tasks. These pages do not explain a quotation-to-specification generation process or a full specification PDF. Ask to see how the agreed area tasks, frequencies, equipment and standards are set up and shared.
In both demos, use the same site and follow the instructions from setup to the cleaner's view. Check what is generated from existing information, what needs entering separately and which details appear in the shared document.
How cleaning audits and inspections compare
ProCleanerUK describes forms that can be required for each booking, including quality reports and checklists. Ask to see inspection scores, failed items, follow-up ownership and a customer report. Forms and quality.
In KleanFlo, we also connect failed checks to corrective actions and follow-up. For an owner managing several sites, the useful question is: who fixes the problem, when is it due, and how do you know it has been dealt with? Ask both systems to show that part of the process.
Build the process around your business
Your process. Your steps. Your way of working. Our process builder lets you design the workflow your business needs, rather than simply use a preset checklist. Choose the actions, who is responsible, the forms and documents, and the review or approval steps.
You can build a flow yourself or use AI-assisted creation for a first draft, then review and adjust it. Processes can start manually or through configured automation rules. Staff can update actions in the Staff app, while supervisors can work from On the Move or the office system.
- Vehicle checks: build your check form, assign the review and include follow-up actions for anything needing attention.
- Personalised onboarding: include your own documents, acknowledgements, site preparation and manager checks. See our onboarding guide.
- Offboarding: create steps for returning keys, uniform and equipment, with the reviews your company requires.
- Return to work: use your questions, supporting records and manager review steps.
- Corrective actions: tailor the follow-up to the issue, with an owner, supporting records and a review before closing it.
ProCleanerUK describes booking forms, documents and signatures, alongside a visual marketing automation builder for triggered email, SMS and push campaigns. See its forms and automation. That confirms customisation, but not every operational process you may need. Ask it to show a vehicle check, return-to-work review or offboarding process with the steps and approvals your business uses.
One example, from setup to the person doing the work
Build your process, decide when it starts, and put the actions in your team's hands. These screens show a weekly van-check example at three stages: less remembering and less chasing, with your own checks and review steps.
1. Build your checks
Choose the questions, required answers and who can complete the action. This workflow includes the van check and a separate review step.
See the builder example
2. Set when it starts
The draft automation uses a weekly schedule for vehicle records. Configure matching records, due-date rules and safety settings, then test and publish. Your team still performs the check.
See the automation example
3. Work through it on a phone
The person doing the check sees the instructions and required questions, can save answers and update status. This example is Not Started and shows process stages including Awaiting Review and Blocked.
See the mobile example
Bring a process you already use to the demo. We will show how its steps fit into the builder, so you can check that it works your way.
How stock control and consumables compare
ProCleanerUK lists advanced stock control in its plans. Ask to see supplier orders, store/van transfers, physical counts and site charges so you can compare the whole stock workflow. Stock in its plans.
Our stock workflow lets you follow supplies from the supplier into a store or van, then out to a customer site. You can count what is left, record a variance and review the movement history. Where consumables are chargeable, delivery records can be used in the invoicing workflow. See our stock control page.
Use a simple demo example: receive ten boxes, move four to a van, deliver two to a site, then count the van stock. Ask each system to show the remaining quantities, the history and any customer charge.
How one-off jobs and invoicing compare
ProCleanerUK describes job planning, financial management and invoicing. Its cleaner app provides job information in the field. Ask to see a new customer, deposit and completed-job invoice in one demonstration. Job and financial tools. Cleaner workflow.
Our one-off job screen can create a customer or site, capture the job and deposit, schedule the cleaner and send the instruction. When the job is completed, the invoice workflow can generate the invoice and post it to Xero or QuickBooks where integrated.
Ask both providers to show a new customer's job from the first phone call to the final invoice, including a deposit. Check which steps are automatic and which need someone in the office.
KleanFlo vs ProCleanerUK pricing: what to check
ProCleanerUK publishes Bronze, Silver and Gold staff bands, plus a custom Enterprise option. It says the staff bands include full feature access and a 28-day trial. Compare your staff band, billing period, setup and integration needs. Current pricing.
Our pricing is organised by package and employee count, with supervisor options and other setup charges where applicable. Compare the total for your sites, staff and required features, including VAT, billing currency and any commitment. A starting price alone will not tell you what your setup costs.
Is KleanFlo the right ProCleanerUK alternative for your business?
ProCleanerUK is worth considering if you want UK cleaning CRM, route planning, offline mobile work, invoicing, stock and marketing tools with staff-band pricing. Plans.
We are worth considering if you want to bring the work before and after the clean into the same system: surveys, quotations, contract setup, specifications, cover, cleaner attendance, supervisor visits, corrective actions, stock and invoicing.
The best fit depends on how you run your business. Bring a recurring contract, an absence, a failed quality check and a one-off job to both demos. You will learn more from those examples than from a long list of ticked boxes.
When you run branches, franchises or school contracts
Your day-to-day cleaning work still comes first. If you also run several branches or a franchise network, our Network option supports branch oversight, territory controls, governance and tailored rollout planning. Bring your branch structure to a demo so we can show the setup you need.
Team management and sub-admin accounts are described. Confirm the branch, franchise and territory structure you need. See the competitor's published details. Multiple sites, multiple companies and franchise governance are different requirements; compare the structure and access your business actually needs.
School contracts need more than a repeating weekly shift. Our school cleaning tools cover term dates, term-time schedules, closures, non-term contracted hours and annualised-hour review. See term-time scheduling and annualised hours.
Recurring job patterns are described; the reviewed page does not explain term-date-led contracts, non-term hour balances or school annualised-hour calculations. See the scheduling details. Ask both systems to show one school contract through term time, a closure and holiday cleaning, including the hours remaining to plan.
About this comparison
This page was prepared on 5 October 2026 using the ProCleanerUK pages linked above, our office and mobile app feature documents, our quotation workflow and our stock and consumables guide. ProCleanerUK's descriptions are their published claims. We have not independently tested their software. Where a workflow was not clear in the pages reviewed, we have suggested asking for a demonstration.