Why cleaning companies compare KleanFlo and Cleenie
If you are managing several cleaning sites, the everyday questions are familiar: is each shift covered, did the cleaner attend, has the supervisor checked the work, and does the customer know what has been done?
You may also want to cut the admin around those jobs. A new contract needs a quotation, a cleaning specification and a schedule. An extra clean needs instructions and an invoice. A delivery of consumables needs a stock record and, sometimes, a customer charge.
That is why it helps to compare the whole journey. Think about which tasks you want in your cleaning software and which you are happy to keep in other tools.
If you are choosing between us, use a real customer and site in both demos. Follow the work from setup through to completion, then check what the office still has to do by hand.
What Cleenie offers
Cleenie covers list and calendar views, repeat bookings, team job assignments, customer history, keys and lockbox details. It also describes converting approved quotes into jobs. Cleenie features.
The app runs in a browser on a phone, tablet or computer. Its Solo and Teams options can include an invoicing add-on, and Teams includes availability and holiday management. Plans and mobile use.
KleanFlo as a Cleenie alternative
We bring prospects, customers, sites, quotations and contracts together with the daily cleaning operation. The office can manage schedules, cover, timesheets, quality checks and invoices, with the customer and site records alongside the work.
Cleaners use our Staff app for their shifts, job details, cleaning specifications, attendance, photos, incidents and messages. Supervisors use On the Move for site visits, surveys, audits, corrective actions, staff cover, approvals and timesheet review.
Our stock and consumables tools cover supplier catalogues, orders, deliveries, stores, vans, transfers, physical stock checks and chargeable consumables. Availability depends on your package, permissions and setup, so we will show you the options that fit your team.
KleanFlo vs Cleenie feature comparison
| What you need | KleanFlo | Cleenie's published features |
|---|---|---|
| Build your own process | Our process builder lets you create your own steps, owners, forms, documents, signatures and approvals for staff, vehicles, sites and corrective actions. Start processes manually or through configured automation rules. | The reviewed FAQ describes team assignments, availability and holidays, but does not explain a custom process builder. Confirm the workflows you need in a demo. Team features. |
| Start the process automatically | Configure starts from record changes, dates, repeating schedules or another process finishing. Set matching records, due-date rules and duplicate/ownership controls, then test before publishing. See the automation example. | The reviewed FAQ does not explain rules starting custom processes from dates, record changes or repeating schedules. Ask to see your required trigger. FAQ. |
| Work through actions on mobile | Staff and supervisors can update actions from their apps. Our example shows instructions, required questions, saved answers, action status and process stages. See the mobile example. | Team members view assigned jobs and update job status in a phone browser. The FAQ does not explain multi-step process actions or reviews. Team access. |
| Create a cleaning specification | Cleaning requirements from the site survey and quotation carry into the contract specification, organised by zones, areas and tasks, with frequencies, equipment, products and expected outcomes. See the finished example. | Approved quotes can become jobs. The reviewed FAQ does not explain generating an area-by-area cleaning specification with task frequencies and standards. Quotes and jobs. |
| Give the team access to the specification | Available in the office system, in the Staff app and as a downloadable PDF. The phone example shows a specification made available offline on that device. View the full PDF. | Team members use their own logins to view assigned jobs in a browser on phones, tablets or computers. The FAQ does not describe a dedicated specification view or export. Team access. |
| Set up a new contract | Prospects, site surveys, quotations and contracts, with cleaning specifications built around zones, areas and tasks. | Quotes can become jobs. Ask to see commercial specifications and contract setup. Quote-to-job workflow. |
| Plan regular cleaning | Recurring schedules, staff and team assignments, with set-time, evening keyholder, weekend-window and no-set-time shift rules. | List/calendar views, repeat bookings and team assignments. Scheduling. |
| Arrange cover | Absence planning, cover assignments, weekend rotas and supervisor amendments. | Team availability and holiday management. Ask to see replacement and weekend rotas. Team management. |
| Record attendance | QR, GPS/geofence and NFC attendance, offline attendance syncing and planned versus actual timesheet review. | Ask Cleenie to show clock-in/out, location checks, offline handling and timesheet approval. |
| Check cleaning quality | Scheduled and ad hoc audits, QC visits, scores, photos, customer reports and corrective-action follow-up. | Ask Cleenie to show inspection scoring, photos, failed-item follow-up and client reports. |
| Keep people informed | Conversations between office users, staff and customer contacts, plus customer portal access and audit reporting. | Team members have their own login for jobs and status updates. Ask to see client communication. Team access. |
| Manage supplies | Supplier catalogues and orders, stock locations, van stock, transfers, site deliveries, counted quantities, variances and chargeable consumables. | Ask Cleenie to demonstrate stock ordering, van/store quantities, deliveries and stock counts. |
| Handle one-off jobs | Customer/site setup, price, deposit, staff assignment and scheduling in one flow, with completion and invoice workflows. | Job scheduling and VAT invoicing with payment tracking via its invoicing add-on. Invoicing. |
| Prepare payroll and accounts | Timesheet review, payroll preparation and accounting connections including Xero, QuickBooks and FreeAgent. The available posting workflow depends on the provider and setup. | Ask Cleenie to show timesheet/payroll preparation and the accounting connections you use. |
| Understand site costs | Quotation costing, planned/actual time, payroll preparation and stock cost records. Ask us to show the reports you need. | Its dashboard includes job, quote and invoice information. Ask to see contract cost reporting. Dashboard. |
| Manage branches and a franchise network | Our Network option supports multi-branch and franchise cleaning groups, with branch oversight, territory controls, governance and tailored rollout planning. See Network. | Teams includes individual logins and job assignments. The reviewed FAQ does not describe a branch or franchise management structure. Published features. |
| Manage school term contracts | Term dates, term-time schedules, non-term contracted hours, closure planning and annualised-hour review. School cleaning software. | The reviewed FAQ covers scheduling and quotes but does not explain school term contracts, non-term hours or annualised-hour planning. Scheduling information. Confirm those workflows in a demo. |
How contract setup differs
In KleanFlo, our quotation workflow connects the site survey to contract setup. Customer and site details, costing and cleaning requirements can carry into the contract and its cleaning specification. You can then set up the schedule and assign the work.
Cleenie describes converting approved PDF quotes into jobs. That is a useful workflow to test when comparing the admin needed for new work. Quotes and jobs.
Ask Cleenie to show one customer with several sites, each with a commercial contract, cleaning specification and recurring staff schedule. Check how changes to the agreed work are managed.
How cleaning specifications are created and shared
In KleanFlo, the cleaning requirements you build during the site survey and quotation carry into the contract specification. Organise the work by zone and area, with each task's frequency, equipment, chemical or product and expected finish.
The office can view the specification and download it as a PDF. Cleaners can see the task details in our Staff app. Our phone example is marked "Available offline", showing that the specification has been made available on that device without a connection. See the office and phone screens, or read the full eight-page PDF example.
Cleenie describes converting approved quotes into jobs and giving team members their own logins to view assigned work. It runs in a browser on a phone, tablet or computer. See quotes and team access. The reviewed FAQ does not explain how an area-by-area specification is generated, where detailed task standards are shown or whether a specification PDF can be produced. Ask to see those steps using one of your sites; the absence of that detail on a public page does not mean the feature is unavailable.
In both demos, use the same site and follow the instructions from setup to the cleaner's view. Check what is generated from existing information, what needs entering separately and which details appear in the shared document.
How cleaning audits and inspections compare
If inspections are part of your service, ask Cleenie to show a supervisor check with photos, scores, failed items and a customer report. The pages reviewed do not establish that complete workflow.
In KleanFlo, we also connect failed checks to corrective actions and follow-up. For an owner managing several sites, the useful question is: who fixes the problem, when is it due, and how do you know it has been dealt with? Ask both systems to show that part of the process.
Build the process around your business
Your process. Your steps. Your way of working. Our process builder lets you design the workflow your business needs, rather than simply use a preset checklist. Choose the actions, who is responsible, the forms and documents, and the review or approval steps.
You can build a flow yourself or use AI-assisted creation for a first draft, then review and adjust it. Processes can start manually or through configured automation rules. Staff can update actions in the Staff app, while supervisors can work from On the Move or the office system.
- Vehicle checks: build your check form, assign the review and include follow-up actions for anything needing attention.
- Personalised onboarding: include your own documents, acknowledgements, site preparation and manager checks. See our onboarding guide.
- Offboarding: create steps for returning keys, uniform and equipment, with the reviews your company requires.
- Return to work: use your questions, supporting records and manager review steps.
- Corrective actions: tailor the follow-up to the issue, with an owner, supporting records and a review before closing it.
Cleenie's FAQ describes job assignments, team availability and holiday management. See team features. It does not explain building your own multi-step operational or HR processes. Ask whether it can support your vehicle checks, onboarding, offboarding and return-to-work steps; that public information gap is not proof that a workflow is unavailable.
One example, from setup to the person doing the work
Build your process, decide when it starts, and put the actions in your team's hands. These screens show a weekly van-check example at three stages: less remembering and less chasing, with your own checks and review steps.
1. Build your checks
Choose the questions, required answers and who can complete the action. This workflow includes the van check and a separate review step.
See the builder example
2. Set when it starts
The draft automation uses a weekly schedule for vehicle records. Configure matching records, due-date rules and safety settings, then test and publish. Your team still performs the check.
See the automation example
3. Work through it on a phone
The person doing the check sees the instructions and required questions, can save answers and update status. This example is Not Started and shows process stages including Awaiting Review and Blocked.
See the mobile example
Bring a process you already use to the demo. We will show how its steps fit into the builder, so you can check that it works your way.
How stock control and consumables compare
The Cleenie pages reviewed do not establish a supplier-to-store-to-van stock workflow. Ask for a demonstration if stock control or charging customers for consumables is part of your business.
Our stock workflow lets you follow supplies from the supplier into a store or van, then out to a customer site. You can count what is left, record a variance and review the movement history. Where consumables are chargeable, delivery records can be used in the invoicing workflow. See our stock control page.
Use a simple demo example: receive ten boxes, move four to a van, deliver two to a site, then count the van stock. Ask each system to show the remaining quantities, the history and any customer charge.
How one-off jobs and invoicing compare
Cleenie supports jobs, quotes and VAT invoices, with payment and balance tracking in its invoicing add-on. Ask to see deposits and the invoice trigger for a completed job. Invoicing options.
Our one-off job screen can create a customer or site, capture the job and deposit, schedule the cleaner and send the instruction. When the job is completed, the invoice workflow can generate the invoice and post it to Xero or QuickBooks where integrated.
Ask both providers to show a new customer's job from the first phone call to the final invoice, including a deposit. Check which steps are automatic and which need someone in the office.
KleanFlo vs Cleenie pricing: what to check
Cleenie publishes Solo and Teams plans, with invoicing options and a free trial. Check the package that includes your team access and billing needs rather than comparing the Solo starting price alone. Current plans.
Our pricing is organised by package and employee count, with supervisor options and other setup charges where applicable. Compare the total for your sites, staff and required features, including VAT, billing currency and any commitment. A starting price alone will not tell you what your setup costs.
Is KleanFlo the right Cleenie alternative for your business?
Cleenie is worth considering if you mainly need a job diary, customer and key records, quotes and invoices for a solo business or small team. Cleenie overview.
We are worth considering if you want to bring the work before and after the clean into the same system: surveys, quotations, contract setup, specifications, cover, cleaner attendance, supervisor visits, corrective actions, stock and invoicing.
The best fit depends on how you run your business. Bring a recurring contract, an absence, a failed quality check and a one-off job to both demos. You will learn more from those examples than from a long list of ticked boxes.
When you run branches, franchises or school contracts
Your day-to-day cleaning work still comes first. If you also run several branches or a franchise network, our Network option supports branch oversight, territory controls, governance and tailored rollout planning. Bring your branch structure to a demo so we can show the setup you need.
Teams includes individual logins and job assignments. The reviewed FAQ does not describe a branch or franchise management structure. See the competitor's published details. Multiple sites, multiple companies and franchise governance are different requirements; compare the structure and access your business actually needs.
School contracts need more than a repeating weekly shift. Our school cleaning tools cover term dates, term-time schedules, closures, non-term contracted hours and annualised-hour review. See term-time scheduling and annualised hours.
The reviewed FAQ covers scheduling and quotes but does not explain school term contracts, non-term hours or annualised-hour planning. See the scheduling details. Ask both systems to show one school contract through term time, a closure and holiday cleaning, including the hours remaining to plan.
About this comparison
This page was prepared on 5 October 2026 using the Cleenie pages linked above, our office and mobile app feature documents, our quotation workflow and our stock and consumables guide. Cleenie's descriptions are their published claims. We have not independently tested their software. Where a workflow was not clear in the pages reviewed, we have suggested asking for a demonstration.