Why cleaning companies compare KleanFlo and CleanTelligent
If you are managing several cleaning sites, the everyday questions are familiar: is each shift covered, did the cleaner attend, has the supervisor checked the work, and does the customer know what has been done?
You may also want to cut the admin around those jobs. A new contract needs a quotation, a cleaning specification and a schedule. An extra clean needs instructions and an invoice. A delivery of consumables needs a stock record and, sometimes, a customer charge.
That is why it helps to compare the whole journey. Think about which tasks you want in your cleaning software and which you are happy to keep in other tools.
If you are choosing between us, use a real customer and site in both demos. Follow the work from setup through to completion, then check what the office still has to do by hand.
What CleanTelligent offers
For this comparison, we look at the current Otuvy products. QM covers inspection templates, work orders, client access and reporting. Frontline adds task lists, proof of completion and time tracking. Otuvy QM. Frontline.
Otuvy describes turning inspection deficiencies into work orders and using Frontline to assign and complete the resulting tasks. Confirm the products and package needed for that workflow. Inspection follow-up.
KleanFlo as a CleanTelligent alternative
We bring prospects, customers, sites, quotations and contracts together with the daily cleaning operation. The office can manage schedules, cover, timesheets, quality checks and invoices, with the customer and site records alongside the work.
Cleaners use our Staff app for their shifts, job details, cleaning specifications, attendance, photos, incidents and messages. Supervisors use On the Move for site visits, surveys, audits, corrective actions, staff cover, approvals and timesheet review.
Our stock and consumables tools cover supplier catalogues, orders, deliveries, stores, vans, transfers, physical stock checks and chargeable consumables. Availability depends on your package, permissions and setup, so we will show you the options that fit your team.
KleanFlo vs CleanTelligent feature comparison
| What you need | KleanFlo | CleanTelligent's published features |
|---|---|---|
| Build your own process | Our process builder lets you create your own steps, owners, forms, documents, signatures and approvals for staff, vehicles, sites and corrective actions. Start processes manually or through configured automation rules. | Otuvy describes automated deficiency-to-work-order follow-up, scheduled reports, threshold alerts and task notifications. Confirm how far workflows can be customised beyond those examples. Automated workflows. |
| Start the process automatically | Configure starts from record changes, dates, repeating schedules or another process finishing. Set matching records, due-date rules and duplicate/ownership controls, then test before publishing. See the automation example. | Otuvy describes deficiencies creating work orders and tasks, scheduled reports and threshold alerts. Confirm triggers for your HR or vehicle workflow. Automation. |
| Work through actions on mobile | Staff and supervisors can update actions from their apps. Our example shows instructions, required questions, saved answers, action status and process stages. See the mobile example. | Frontline supports task instructions, progress tracking and completion photos. Ask to see assignment and review of an HR or vehicle process. Frontline tasks. |
| Create a cleaning specification | Cleaning requirements from the site survey and quotation carry into the contract specification, organised by zones, areas and tasks, with frequencies, equipment, products and expected outcomes. See the finished example. | Otuvy Frontline supports configurable checklists with detailed instructions, due dates and recurrence, plus AI-assisted list creation. The page does not explain quotation-to-specification generation. Frontline checklists. |
| Give the team access to the specification | Available in the office system, in the Staff app and as a downloadable PDF. The phone example shows a specification made available offline on that device. View the full PDF. | Staff use Frontline for tasks and completion records. Completion reports can be emailed to managers or clients; the page does not describe a full contract specification PDF. Tasks and reporting. |
| Set up a new contract | Prospects, site surveys, quotations and contracts, with cleaning specifications built around zones, areas and tasks. | Ask Otuvy to show a site survey and quotation becoming a commercial cleaning contract and schedule. |
| Plan regular cleaning | Recurring schedules, staff and team assignments, with set-time, evening keyholder, weekend-window and no-set-time shift rules. | QM schedules recurring project work; Frontline supports recurring task lists. QM. Frontline. |
| Arrange cover | Absence planning, cover assignments, weekend rotas and supervisor amendments. | Ask Otuvy to show an absent cleaner, replacement assignment and weekend cover rota. |
| Record attendance | QR, GPS/geofence and NFC attendance, offline attendance syncing and planned versus actual timesheet review. | Frontline records time punches with geo-stamps and exports payroll-ready CSV timesheets. Time tracking. |
| Check cleaning quality | Scheduled and ad hoc audits, QC visits, scores, photos, customer reports and corrective-action follow-up. | Custom inspection scoring, photos and sign-off, with deficiencies routed to work orders. Inspections. |
| Keep people informed | Conversations between office users, staff and customer contacts, plus customer portal access and audit reporting. | Client portal access for requests, inspection/work-order messages and reports. Client access. |
| Manage supplies | Supplier catalogues and orders, stock locations, van stock, transfers, site deliveries, counted quantities, variances and chargeable consumables. | QR forms can trigger work orders for low inventory. Ask to see counts, transfers and purchasing. QR forms. |
| Handle one-off jobs | Customer/site setup, price, deposit, staff assignment and scheduling in one flow, with completion and invoice workflows. | Captures and tracks service requests as work orders. Ask to see deposits and final invoicing. Work orders. |
| Prepare payroll and accounts | Timesheet review, payroll preparation and accounting connections including Xero, QuickBooks and FreeAgent. The available posting workflow depends on the provider and setup. | Frontline exports timesheets as CSV for payroll systems. Confirm any direct posting integrations. Timesheet exports. |
| Understand site costs | Quotation costing, planned/actual time, payroll preparation and stock cost records. Ask us to show the reports you need. | QM reporting covers quality trends and work-order performance. Ask to see the financial reporting you need. QM reporting. |
| Manage branches and a franchise network | Our Network option supports multi-branch and franchise cleaning groups, with branch oversight, territory controls, governance and tailored rollout planning. See Network. | Frontline describes standardising tasks across locations. Confirm branch separation, franchise governance and territory controls. Published features. |
| Manage school term contracts | Term dates, term-time schedules, non-term contracted hours, closure planning and annualised-hour review. School cleaning software. | Frontline describes recurring tasks; the reviewed page does not explain school term contracts, non-term hour balances or annualised-hour planning. Scheduling information. Confirm those workflows in a demo. |
How contract setup differs
In KleanFlo, our quotation workflow connects the site survey to contract setup. Customer and site details, costing and cleaning requirements can carry into the contract and its cleaning specification. You can then set up the schedule and assign the work.
Otuvy QM describes planning recurring project work, while Frontline supports recurring tasks and instructions. QM scheduling. Frontline tasks.
Ask Otuvy to show the steps before that work starts: site survey, quotation, agreement, cleaning specification and staff schedule. Confirm whether these run in Otuvy or another system.
How cleaning specifications are created and shared
In KleanFlo, the cleaning requirements you build during the site survey and quotation carry into the contract specification. Organise the work by zone and area, with each task's frequency, equipment, chemical or product and expected finish.
The office can view the specification and download it as a PDF. Cleaners can see the task details in our Staff app. Our phone example is marked "Available offline", showing that the specification has been made available on that device without a connection. See the office and phone screens, or read the full eight-page PDF example.
Otuvy Frontline describes configurable task checklists with detailed instructions, due dates and recurrence. It also offers AI-assisted list creation for users to edit. Staff complete tasks in Frontline, and completion reports can be emailed to managers or clients. See Frontline. The page does not explain generating a contract specification from survey or quotation data, or exporting that specification as a PDF. Ask to see how area tasks, equipment, products and expected outcomes are set up and accessed.
In both demos, use the same site and follow the instructions from setup to the cleaner's view. Check what is generated from existing information, what needs entering separately and which details appear in the shared document.
How cleaning audits and inspections compare
Otuvy describes custom scoring, notes, photos and sign-off, with failed inspection items becoming work orders. Its Frontline integration also connects the follow-up tasks to completion. Inspection workflow.
In KleanFlo, we also connect failed checks to corrective actions and follow-up. For an owner managing several sites, the useful question is: who fixes the problem, when is it due, and how do you know it has been dealt with? Ask both systems to show that part of the process.
Build the process around your business
Your process. Your steps. Your way of working. Our process builder lets you design the workflow your business needs, rather than simply use a preset checklist. Choose the actions, who is responsible, the forms and documents, and the review or approval steps.
You can build a flow yourself or use AI-assisted creation for a first draft, then review and adjust it. Processes can start manually or through configured automation rules. Staff can update actions in the Staff app, while supervisors can work from On the Move or the office system.
- Vehicle checks: build your check form, assign the review and include follow-up actions for anything needing attention.
- Personalised onboarding: include your own documents, acknowledgements, site preparation and manager checks. See our onboarding guide.
- Offboarding: create steps for returning keys, uniform and equipment, with the reviews your company requires.
- Return to work: use your questions, supporting records and manager review steps.
- Corrective actions: tailor the follow-up to the issue, with an owner, supporting records and a review before closing it.
Otuvy describes automated workflows for inspection deficiencies, work orders, scheduled client reports, threshold alerts and task notifications. See automated workflows. That is meaningful automation for quality management. The page does not explain the same scope for vehicle checks or employee onboarding, offboarding and return-to-work processes. Ask which steps you can design yourself and which depend on a supplied workflow or another product.
One example, from setup to the person doing the work
Build your process, decide when it starts, and put the actions in your team's hands. These screens show a weekly van-check example at three stages: less remembering and less chasing, with your own checks and review steps.
1. Build your checks
Choose the questions, required answers and who can complete the action. This workflow includes the van check and a separate review step.
See the builder example
2. Set when it starts
The draft automation uses a weekly schedule for vehicle records. Configure matching records, due-date rules and safety settings, then test and publish. Your team still performs the check.
See the automation example
3. Work through it on a phone
The person doing the check sees the instructions and required questions, can save answers and update status. This example is Not Started and shows process stages including Awaiting Review and Blocked.
See the mobile example
Bring a process you already use to the demo. We will show how its steps fit into the builder, so you can check that it works your way.
How stock control and consumables compare
Otuvy describes QR forms for inventory requests and low-stock work orders. Ask it to show the full stock journey, including supplier ordering, van transfers, physical counts and customer charges. QR inventory workflows.
Our stock workflow lets you follow supplies from the supplier into a store or van, then out to a customer site. You can count what is left, record a variance and review the movement history. Where consumables are chargeable, delivery records can be used in the invoicing workflow. See our stock control page.
Use a simple demo example: receive ten boxes, move four to a van, deliver two to a site, then count the van stock. Ask each system to show the remaining quantities, the history and any customer charge.
How one-off jobs and invoicing compare
Otuvy describes capturing client requests as work orders and tracking them through to resolution. Check how a chargeable extra job becomes a deposit and final invoice. Work-order workflow.
Our one-off job screen can create a customer or site, capture the job and deposit, schedule the cleaner and send the instruction. When the job is completed, the invoice workflow can generate the invoice and post it to Xero or QuickBooks where integrated.
Ask both providers to show a new customer's job from the first phone call to the final invoice, including a deposit. Check which steps are automatic and which need someone in the office.
KleanFlo vs CleanTelligent pricing: what to check
Otuvy publishes QM Inspect, QM Pro and Enterprise options, with an implementation investment and separate Frontline and reporting options. Ask for the total covering the products, users, implementation and billing commitment you need. Current Otuvy pricing.
Our pricing is organised by package and employee count, with supervisor options and other setup charges where applicable. Compare the total for your sites, staff and required features, including VAT, billing currency and any commitment. A starting price alone will not tell you what your setup costs.
Is KleanFlo the right CleanTelligent alternative for your business?
CleanTelligent, now Otuvy, is worth considering if inspection programmes, deficiency follow-up and client quality reporting are your priorities. Include Frontline if you also need its task and time tools. Inspections. Frontline.
We are worth considering if you want to bring the work before and after the clean into the same system: surveys, quotations, contract setup, specifications, cover, cleaner attendance, supervisor visits, corrective actions, stock and invoicing.
The best fit depends on how you run your business. Bring a recurring contract, an absence, a failed quality check and a one-off job to both demos. You will learn more from those examples than from a long list of ticked boxes.
When you run branches, franchises or school contracts
Your day-to-day cleaning work still comes first. If you also run several branches or a franchise network, our Network option supports branch oversight, territory controls, governance and tailored rollout planning. Bring your branch structure to a demo so we can show the setup you need.
Frontline describes standardising tasks across locations. Confirm branch separation, franchise governance and territory controls. See the competitor's published details. Multiple sites, multiple companies and franchise governance are different requirements; compare the structure and access your business actually needs.
School contracts need more than a repeating weekly shift. Our school cleaning tools cover term dates, term-time schedules, closures, non-term contracted hours and annualised-hour review. See term-time scheduling and annualised hours.
Frontline describes recurring tasks; the reviewed page does not explain school term contracts, non-term hour balances or annualised-hour planning. See the scheduling details. Ask both systems to show one school contract through term time, a closure and holiday cleaning, including the hours remaining to plan.
About this comparison
This page was prepared on 5 October 2026 using the CleanTelligent pages linked above, our office and mobile app feature documents, our quotation workflow and our stock and consumables guide. CleanTelligent's descriptions are their published claims. We have not independently tested their software. Where a workflow was not clear in the pages reviewed, we have suggested asking for a demonstration.