Why cleaning companies compare KleanFlo and CleanLink
If you are managing several cleaning sites, the everyday questions are familiar: is each shift covered, did the cleaner attend, has the supervisor checked the work, and does the customer know what has been done?
You may also want to cut the admin around those jobs. A new contract needs a quotation, a cleaning specification and a schedule. An extra clean needs instructions and an invoice. A delivery of consumables needs a stock record and, sometimes, a customer charge.
That is why it helps to compare the whole journey. Think about which tasks you want in your cleaning software and which you are happy to keep in other tools.
If you are choosing between us, use a real customer and site in both demos. Follow the work from setup through to completion, then check what the office still has to do by hand.
What CleanLink offers
CleanLink brings Site Manager, Site Master, Mobile and Portal together. Site Manager links site records with hours, pay, invoicing, budgets, stock, machinery, complaints and quality checks. Site Manager.
Its Mobile app supports site managers and supervisors, including work without a connection. The Portal shares information and documents with clients and staff. Mobile. Portal.
KleanFlo as a CleanLink alternative
We bring prospects, customers, sites, quotations and contracts together with the daily cleaning operation. The office can manage schedules, cover, timesheets, quality checks and invoices, with the customer and site records alongside the work.
Cleaners use our Staff app for their shifts, job details, cleaning specifications, attendance, photos, incidents and messages. Supervisors use On the Move for site visits, surveys, audits, corrective actions, staff cover, approvals and timesheet review.
Our stock and consumables tools cover supplier catalogues, orders, deliveries, stores, vans, transfers, physical stock checks and chargeable consumables. Availability depends on your package, permissions and setup, so we will show you the options that fit your team.
KleanFlo vs CleanLink feature comparison
| What you need | KleanFlo | CleanLink's published features |
|---|---|---|
| Build your own process | Our process builder lets you create your own steps, owners, forms, documents, signatures and approvals for staff, vehicles, sites and corrective actions. Start processes manually or through configured automation rules. | Site Master has a custom form builder and job/audit scheduling. The page does not describe a general multi-step process builder. Site Master. |
| Start the process automatically | Configure starts from record changes, dates, repeating schedules or another process finishing. Set matching records, due-date rules and duplicate/ownership controls, then test before publishing. See the automation example. | Site setup lists regular cycles and reminders for worksheets, risk assessments, audits and invoices. Confirm whether these can start your own multi-step process. Cycles and reminders. |
| Work through actions on mobile | Staff and supervisors can update actions from their apps. Our example shows instructions, required questions, saved answers, action status and process stages. See the mobile example. | Custom forms support mobile data capture; Mobile supports site-manager tasks. Confirm the cleaner experience for assigned process actions and reviews. Site Master; Mobile. |
| Create a cleaning specification | Cleaning requirements from the site survey and quotation carry into the contract specification, organised by zones, areas and tasks, with frequencies, equipment, products and expected outcomes. See the finished example. | Adding a cleaning specification is listed in site setup, alongside working days and hours. The page does not explain how its task content is generated. Site setup. |
| Give the team access to the specification | Available in the office system, in the Staff app and as a downloadable PDF. The phone example shows a specification made available offline on that device. View the full PDF. | Mobile provides site and contract information for managers; Portal shares documents with staff and clients. The reviewed pages do not confirm a task-by-task cleaner specification view. Mobile; Portal. |
| Set up a new contract | Prospects, site surveys, quotations and contracts, with cleaning specifications built around zones, areas and tasks. | Site-centred contract administration. Ask to see the survey-to-quotation-to-contract setup. Site management. |
| Plan regular cleaning | Recurring schedules, staff and team assignments, with set-time, evening keyholder, weekend-window and no-set-time shift rules. | Site records include cleaning days and hours. Ask to see recurring patterns and shift rules. Site management. |
| Arrange cover | Absence planning, cover assignments, weekend rotas and supervisor amendments. | Staff and site information is available to supervisors on mobile. Ask to see absence and weekend cover. Mobile. |
| Record attendance | QR, GPS/geofence and NFC attendance, offline attendance syncing and planned versus actual timesheet review. | Lists interfaces to time-and-attendance systems. Confirm the attendance product and methods required. Site Manager. |
| Check cleaning quality | Scheduled and ad hoc audits, QC visits, scores, photos, customer reports and corrective-action follow-up. | QC visits and risk assessments linked to sites; mobile audit use is also described. Site management. Mobile audits. |
| Keep people informed | Conversations between office users, staff and customer contacts, plus customer portal access and audit reporting. | Portal sharing for client and staff records, documents and reports. Portal. |
| Manage supplies | Supplier catalogues and orders, stock locations, van stock, transfers, site deliveries, counted quantities, variances and chargeable consumables. | Stock issue and cost allocation to sites, alongside machinery management. Site Manager. |
| Handle one-off jobs | Customer/site setup, price, deposit, staff assignment and scheduling in one flow, with completion and invoice workflows. | Ask CleanLink to show an extra job from request through scheduling, completion, deposit and final invoice. |
| Prepare payroll and accounts | Timesheet review, payroll preparation and accounting connections including Xero, QuickBooks and FreeAgent. The available posting workflow depends on the provider and setup. | Pay and invoicing functions, with HMRC, accounting and attendance interfaces. Site Manager. |
| Understand site costs | Quotation costing, planned/actual time, payroll preparation and stock cost records. Ask us to show the reports you need. | Site profit-and-loss reporting using salary and stock costs. Site Manager. |
| Manage branches and a franchise network | Our Network option supports multi-branch and franchise cleaning groups, with branch oversight, territory controls, governance and tailored rollout planning. See Network. | Site-based administration with area-manager assignments is described. Confirm branch separation, franchise oversight and territory controls. Published features. |
| Manage school term contracts | Term dates, term-time schedules, non-term contracted hours, closure planning and annualised-hour review. School cleaning software. | Working days, hours and regular cycles are described; the reviewed page does not explain school term calendars or annualised-hour planning. Scheduling information. Confirm those workflows in a demo. |
How contract setup differs
In KleanFlo, our quotation workflow connects the site survey to contract setup. Customer and site details, costing and cleaning requirements can carry into the contract and its cleaning specification. You can then set up the schedule and assign the work.
CleanLink puts the active site at the centre of its system, linking the work with pay, invoicing and site costs. Site Manager.
Ask CleanLink to show how survey details, a quotation and a cleaning specification become a live site and schedule. Use one new contract in both demos and check which details need entering again.
How cleaning specifications are created and shared
In KleanFlo, the cleaning requirements you build during the site survey and quotation carry into the contract specification. Organise the work by zone and area, with each task's frequency, equipment, chemical or product and expected finish.
The office can view the specification and download it as a PDF. Cleaners can see the task details in our Staff app. Our phone example is marked "Available offline", showing that the specification has been made available on that device without a connection. See the office and phone screens, or read the full eight-page PDF example.
CleanLink lists adding a cleaning specification when setting up a site. Its public page does not explain whether that specification is generated from survey tasks or added separately. See site setup. Its Mobile app gives managers site and contract information, and Portal allows staff and clients to view and download documents. Mobile information; document sharing. Ask to see how a cleaner accesses the area tasks, frequencies and standards, and how a specification is exported.
In both demos, use the same site and follow the instructions from setup to the cleaner's view. Check what is generated from existing information, what needs entering separately and which details appear in the shared document.
How cleaning audits and inspections compare
CleanLink lists QC visits and risk assessments, and describes using its Mobile app for audits. Its Portal also shares audit information with clients. Site management. Portal reporting.
In KleanFlo, we also connect failed checks to corrective actions and follow-up. For an owner managing several sites, the useful question is: who fixes the problem, when is it due, and how do you know it has been dealt with? Ask both systems to show that part of the process.
Build the process around your business
Your process. Your steps. Your way of working. Our process builder lets you design the workflow your business needs, rather than simply use a preset checklist. Choose the actions, who is responsible, the forms and documents, and the review or approval steps.
You can build a flow yourself or use AI-assisted creation for a first draft, then review and adjust it. Processes can start manually or through configured automation rules. Staff can update actions in the Staff app, while supervisors can work from On the Move or the office system.
- Vehicle checks: build your check form, assign the review and include follow-up actions for anything needing attention.
- Personalised onboarding: include your own documents, acknowledgements, site preparation and manager checks. See our onboarding guide.
- Offboarding: create steps for returning keys, uniform and equipment, with the reviews your company requires.
- Return to work: use your questions, supporting records and manager review steps.
- Corrective actions: tailor the follow-up to the issue, with an owner, supporting records and a review before closing it.
CleanLink describes custom forms and scheduling for jobs and audits in Site Master. See Site Master. Those are useful building blocks, but the reviewed page does not explain a multi-step process with different owners, documents and approval stages. Ask it to demonstrate one of your own onboarding or return-to-work processes, rather than assuming a form alone covers the whole workflow.
One example, from setup to the person doing the work
Build your process, decide when it starts, and put the actions in your team's hands. These screens show a weekly van-check example at three stages: less remembering and less chasing, with your own checks and review steps.
1. Build your checks
Choose the questions, required answers and who can complete the action. This workflow includes the van check and a separate review step.
See the builder example
2. Set when it starts
The draft automation uses a weekly schedule for vehicle records. Configure matching records, due-date rules and safety settings, then test and publish. Your team still performs the check.
See the automation example
3. Work through it on a phone
The person doing the check sees the instructions and required questions, can save answers and update status. This example is Not Started and shows process stages including Awaiting Review and Blocked.
See the mobile example
Bring a process you already use to the demo. We will show how its steps fit into the builder, so you can check that it works your way.
How stock control and consumables compare
CleanLink links stock issue and costs to sites. Ask it to show stores, van movements, physical counts and customer charges using your own example. Stock and site costs.
Our stock workflow lets you follow supplies from the supplier into a store or van, then out to a customer site. You can count what is left, record a variance and review the movement history. Where consumables are chargeable, delivery records can be used in the invoicing workflow. See our stock control page.
Use a simple demo example: receive ten boxes, move four to a van, deliver two to a site, then count the van stock. Ask each system to show the remaining quantities, the history and any customer charge.
How one-off jobs and invoicing compare
For CleanLink, ask to see the complete extra-work process, including a new customer, deposit, staff assignment, completion and invoicing. Confirm which products and interfaces are involved.
Our one-off job screen can create a customer or site, capture the job and deposit, schedule the cleaner and send the instruction. When the job is completed, the invoice workflow can generate the invoice and post it to Xero or QuickBooks where integrated.
Ask both providers to show a new customer's job from the first phone call to the final invoice, including a deposit. Check which steps are automatic and which need someone in the office.
KleanFlo vs CleanLink pricing: what to check
Ask CleanLink for a quote covering the products, users, mobile access, portal, payroll, invoicing, setup and interfaces you need. The product pages reviewed do not establish a complete price for that configuration. Contact CleanLink.
Our pricing is organised by package and employee count, with supervisor options and other setup charges where applicable. Compare the total for your sites, staff and required features, including VAT, billing currency and any commitment. A starting price alone will not tell you what your setup costs.
Is KleanFlo the right CleanLink alternative for your business?
CleanLink is worth considering if you want site-based cleaning administration with pay, invoices, budgets, stock, machinery and portal access. Include its mobile supervisor workflow in your demo. Site Manager. Portal.
We are worth considering if you want to bring the work before and after the clean into the same system: surveys, quotations, contract setup, specifications, cover, cleaner attendance, supervisor visits, corrective actions, stock and invoicing.
The best fit depends on how you run your business. Bring a recurring contract, an absence, a failed quality check and a one-off job to both demos. You will learn more from those examples than from a long list of ticked boxes.
When you run branches, franchises or school contracts
Your day-to-day cleaning work still comes first. If you also run several branches or a franchise network, our Network option supports branch oversight, territory controls, governance and tailored rollout planning. Bring your branch structure to a demo so we can show the setup you need.
Site-based administration with area-manager assignments is described. Confirm branch separation, franchise oversight and territory controls. See the competitor's published details. Multiple sites, multiple companies and franchise governance are different requirements; compare the structure and access your business actually needs.
School contracts need more than a repeating weekly shift. Our school cleaning tools cover term dates, term-time schedules, closures, non-term contracted hours and annualised-hour review. See term-time scheduling and annualised hours.
Working days, hours and regular cycles are described; the reviewed page does not explain school term calendars or annualised-hour planning. See the scheduling details. Ask both systems to show one school contract through term time, a closure and holiday cleaning, including the hours remaining to plan.
About this comparison
This page was prepared on 5 October 2026 using the CleanLink pages linked above, our office and mobile app feature documents, our quotation workflow and our stock and consumables guide. CleanLink's descriptions are their published claims. We have not independently tested their software. Where a workflow was not clear in the pages reviewed, we have suggested asking for a demonstration.